What we consider and review when we are designing your personal HVAC maintenance plan

If you’re in the market for an HVAC service contract, you have probably encountered a wide range of prices. And since you’re probably not an HVAC expert, it can be a challenge to compare options and figure out what’s included, if the AC maintenance plan is worth the money, and ultimately which one is right for you.

Here’s a heating & air conditioning price guide to help you understand the different types of HVAC service contracts and the variables that factor into HVAC service pricing. Armed with this information, you can figure out which options are important to you and be better equipped to choose the heating & air conditioning maintenance agreement with the right price for the coverage you want.

HVAC service contracts generally fall into the following categories:

A PREVENTIVE MAINTENANCE agreement is a baseline contract that covers several regularly scheduled maintenance visits each year. During these visits, our technician will thoroughly inspect your equipment, clean and test the components for proper operation. When needed, worn parts such as belts and air filters are replaced. The number of maintenance visits you need and the list of included maintenance tasks may depend on the age and type of your equipment, as well as the operating conditions and usage requirements.

A FULL LABOR contract covers all the labor needed for repairs or replacements as well as for maintenance, but you are responsible for the parts.

A FULL COVERAGE contract is the ultimate insurance policy, covering all parts and labor, emergency service and preventive maintenance. This is the most expensive type of coverage, yet it can save you a great deal of money if you need expensive repairs. A full coverage contract also allows you to budget for your HVAC repair expenses and gives you peace of mind since you don’t have to worry about surprises.

Below are some pointers for you to consider, and that we will review with you to ensure you get the best possible option for your home and HVAC equipment.

  1. Number of equipment items. If you have only a single rooftop unit, your contract will cost less than if you have numerous units for a large space or several floors of a building.
  2. The size or tonnage of your HVAC system. A larger system has more components that need to be inspected and maintained. For example, a simple 2-ton residential or light commercial split system may have only one filter, a single compressor and no belts to change. Yet a 50-ton system may have 20 filters, several belts, several compressors and numerous electrical connections to check.
  3. Type of equipment. A rooftop unit may cost less to cover, since all the components are self-contained. Some of the newer, high-end HVAC technology such as VRF systems may cost somewhat more to maintain due to the additional time and expertise needed to service them.
  4. Accessibility of the equipment. This is a big factor in large cities, where space is at a premium and HVAC equipment is often jammed up into any available crawl space. The amount of time it takes to get at the equipment factors into the price to service it. So, if you have an easily accessible equipment room, you’ll pay less. On the other hand, if panels and millwork need to be removed every time the equipment needs service, your contract cost will be higher. Additionally, a self-contained unit is easier to service than a system that has components located throughout the building.
  5. Included tasks. Our team of quality HVAC maintenance personnel will also check refrigerant levels, inspect electrical connections and condition of parts, clean the coils and checking drain lines and pans.
  6. Number of maintenance visits. In many cases, two service appointments per year are sufficient to keep your HVAC system in good working order. However, you may need more visits if your system is running 24×7, if your equipment is exposed to poor air quality conditions (such as industrial or kitchen exhaust), or if you have complex equipment that requires more frequent monitoring.
  7. Age and condition of equipment. Just like a life insurance policy costs more depending on your age and your health, full labor and full coverage contracts costs more if your equipment is older and/or in poor condition, and therefore more likely to fail.
  8. Life expectancy. Certain types of equipment are designed to last longer than others. In general, it costs more to cover a unit with a shorter life expectancy than a unit with a longer one (with the age and condition being equal).

How to contact us

If you’ve got questions or ideas you would like to share, send a message. For anything more specific, please use one of the addresses listed below.

Our Location

Serving the Rochester, NY Area


+1 585-506-5866

Our Email

Free HVAC Maintenance Quote

After we get some information from you, we’ll set up a time to discuss your project in further detail.